Functions and features of Word, the world’s most widely used word processor
do you want to know the main features and functions of Word to start capturing your first outlines and ideas in an orderly and creative way in a document? this post is for you!
There is no doubt that Microsoft Word is par excellence one of the productivity applications most recommended by the Entrepreneurship and Business courses, whether to create reports, letters, resumes or other essential jobs for your projects.
Knowing the advantages of Word will help you to elaborate the best text supports if up to now all you know is to change fonts, insert images and justify. Stay with us, because here we will explain what Word is and what Word is for, as well as show you its main functions and features.
let’s go for it!
what is Word?
Word as a concept can be defined as the software or word processor of Microsoft Windows (the most popular and used in the world), which basically allows you to write and automate texts that can be edited, saved, shared and printed, among other wonderful functions.
This famous text editor has a desktop version, a web version and an application for Android and iOS mobile devices.
what is Word for?
According to Microsoft Support, with Word’s main functions and utilities you can:
Automate and write texts.
Create presentations and documents from scratch.
Add text, images, graphics and videos.
Access documents from a computer, tablet or phone.
Share documents and work with others.
Control and review changes.
Choose multiple fonts and change their size or style (bold, underline or italic).
Set sheet size and layout (vertical or horizontal).
Cut and paste text.
Insert images.
Create tables to organize and represent data.
Correct spelling.
Count characters or words in a document.
Making lists and numbering.
Add headers and footers.
Number pages.
Customize text formatting (spacing, line spacing, paragraph marks or indentation).
Control changes and record all corrections and changes made to the text.
Print documents.
Save documents in various formats (PDF, html, word, etc.).
what are the features of Word?
And if you are wondering what are the functions and features of Word, I have to tell you that neither the day nor this blog would be enough to know them all. However, we can take a brief walk through Word’s anatomy to understand its commands and languages. We will see something like a manual of basic functions.
Among the main features of Word is its really intuitive interface, which has an options bar that displays, in turn, a ribbon of functions:
Home: you find all the settings for your text. There is a section to choose the type, size, color and style of your font. Another section gives you options to edit your paragraphs (centered, left or right), as well as indentation and spacing. You can even add bullet points.
Font: screenshot
Insert: here you have additional options for pages (cover page, blank page, etc.), tables, illustrations (images, shapes, icons, graphs, 3D models, etc.), videos, links (links, links, links, etc.).), videos, links (links, references), comments, text (text box, WordArt, capital letter), header and footer.
Font: screenshot
Draw: offers you different types of brushes to start drawing freehand on your sheet.
Source: capture
Layout: you find a large list of predesigned styles for your sheet. With a single click, you can set the same style for your entire document, as well as the page color, font types and a watermark or borders.
Font: capture
Layout: set options for margins, page orientation and size, column style, page breaks, indentation and spacing.
Font: capture
References: you can manage tables of contents and insert quotes, biographies or tables of illustrations.
Source: screenshot
Correspondence: you find options to start mail merge, write and insert fields, preview results, etc.
Source: screenshot
Check: here you can check spelling and grammar, enter the reader aloud, check accessibility, translate language, proofread, check changes, compare and protect versions, etc.
View: in this window, you will have the option to configure print layout, web layout, reading mode, immersive reader, night mode, zoom, new window, etc.
Below all the general features of Word and its tools, you find your editing area, i.e. your page to enter your text.
how to use Word?
After getting to know the main features of Microsoft Word, we will create a Word document from scratch, then learn how to use the basic functions for text editing and, finally, insert some elements.
Create a Word document
To write documents from scratch in Word you just have to open the program, which will immediately give you several opening options: from a blank document to a suggested template. In addition, you can find the list of the most recent documents you have edited on your computer.
For our example, we will choose a blank sheet.
Source: screenshot
Adding text and formatting
Now, let’s imagine that you are going to write some examples in Word to thank customers. Then you will need to place your cursor in the edit section and start typing on your keyboard.
Source: screenshot
Adding tables, images and other elements in Word
And if what you need is to make, for example, a comparative table in Word, or insert images of your products or graphs to represent your statistical data, you just have to press the insert tab and select the element you want to add.
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and that’s it! You already know what Word is and its main features and functions. Surely all its tools will be of great help to you to start creating the first trades of your projects.
But don’t stop here, once you have mastered this wonderful program, keep learning more about the Office suite: how about taking a basic Excel course for beginners? In it, you will learn the most common functions and formulas to simplify your accounting work.
become a business document cracker!
see you soon!